As part of Digital Cleanup Month, university’s inactive Teams and SharePoint groups will be deleted

On 2 February, the University of Tartu Information Technology Office will delete Teams and SharePoint groups without an owner. Before this, automatically selected group members will receive a notification email with instructions on how to proceed. The IT Office asks all owners to review their groups and, if necessary, reorganise them.

There are more than 1,000 Teams and SharePoint groups at the university whose original owner is no longer affiliated with the university and does not have a university account. The most recently active group members will receive an email asking them to indicate whether the group is still needed. Both staff and students may be among the recipients, and, if they wish, they can become the new owner of the group.

On 2 February, the IT Office will delete all groups for which a new owner has not been designated by that date. Deleted Teams and SharePoint groups can be restored within 30 days if necessary.

If you are an owner or a member of a university’s Teams or SharePoint group, you can check your membership on the Microsoft website. Also consider whether the group is still needed. If necessary, delete it or update the list of members.

Guidelines of the IT Office in the wiki

• Using and managing rights on SharePoint

• What if a SharePoint or Teams group doesn't have an owner?

• Using the team workspaces and managing rights on Teams

During the Digital Cleanup Month at the University of Tartu, the IT Office invites everyone to tidy up their personal or the university’s digital space. Deleting digital clutter improves system performance, as unnecessary data would burden the systems.