Erasmus+ traineeship grant

Regular traineeship duration

The minimum period for a traineeship is for 2 months (60 days) and one time maximum period is for 3 months (in some cases, extension of the grant might be possible). At the same time, Erasmus grants may be received several times for study or traineeships abroad, totalling up to 12 months maximum per each level of study. For example, you can get Erasmus grant as follows: 6 months for studies, 3 months for traineeship and 3 months for studies/traineeship.

Short-term blended mobility

Erasmus+ blended mobility is a short-term physical traineeship combined with a virtual activity:

• 5-14 days of physical (on-site) traineeship carried out abroad;
• Preceded or followed by virtual part of the traineeship carried out remotely;
• must award a minimum of 3 ECTS credits.

Blended mobility is open to all potential participants, but primarily targeted at those who have reasons not to go on a fully physical long-term mobility. The blended mobility grant information can be found Blended mobility website.

• Traineeship can be carried out in EU member countries as well as in Iceland, Norway, Liechtenstein, Turkey, Republic of North Macedonia and Serbia.
  
• There are limited number of places available for Erasmus International programme which allows traineeships outside EU: Faroe Islands, Switzerland, United Kingdom, Andorra, Monaco, Vatican and additionally the following countries worldwide. If you are intersted, please contact traineeship cooridnator directly for further details.
  
• Each student must find the traineeship position on his/her own. You can see some recommendations for finding a position traineeship website. You may complete your traineeship in any company or organisation (including higher education institutions) whose area of activity or profile corresponds to the requirements set for your traineeship. You cannot do your traineeship in institutions of the European Union or organisations implementing programmes of the European Union. Embassies and consulates are allowed for the traineeship.
  
• Exceptions include physiotherapy students who compete for the traineeship grant through the student exchange competition due to contracts with partner universities. Such students must compete once a year for study exchange grant under the terms and conditions of student exchange.

• The traineeship to be carried out within the Erasmus programme must be a part of the student's study programme at UT. That means traineeship needs to be done under any kind of traineeship course available at UT. There is no requirement for minimum or maxium amount of credit points. The content of the traineeship abroad should be previously agreed with the programme manager of your studies at UT or with the traineeship supervisor at UT and the host institution. Before going abroad for the traineeship, the student must apply for a recognition of the traineeship abroad: that means a study plan with a traineeship plan and Online Learning Agreement (OLA) for trainee must be submitted to the Institute/College/School's office.
• In principle, participants are expected to work full time, following the working hours of the host organisation.
• During your traineeship, you will be registered as a study abroad student. It is possible to get extention of your nominal studies only in case your traineeship course gives at least 15 ECTS of your curriculum at UT.
• Students studying in fee-based places must pay 30% of their tuition fee to UT during their traineeship abroad.
• Please also see: Regulations for studying abroad

• Note! If you are a doctoral student employed under a work contract (junior researcher), you are not eligible to apply for Erasmus study mobility grants! Junior researchers can only apply for Erasmus grants intended for staff.
  Please refer to the doctoral study mobility grants page for more detailed information.

  Only students who have doctoral student status (and are not employed under a work contract) are eligible to apply for Erasmus study mobility grants:

• Instead of a practical training course, it is possible to complete the practical part of the doctoral thesis abroad. The credits for the internship will be taken into account during academic evaluation.
• Doctoral students participating in short-term blended mobility: the physical mobility (5–30 days) may, but does not have to, be preceded or followed by a virtual component, and earning credits is not mandatory.

Erasmus+ traineeship grant applications require submission of the following documents:

1. Erasmus traineeship grant application (can be submitted from mid-March).
2. Erasmus+ Training Agrteement (TA).* The form is here: Erasmus+ Training Agrteement
3. If you belong to the group of students with fewer opportunities and have received needs-based study allowance, please attach the digitally signed decision from the Ministry of Education and Research (HTM).

*If the internship is planned, for example, for the autumn, or if no agreements with the host organisation have been reached by the application deadline, it is possible to submit a so-called partially completed (without signatures/confirmations) three-party traineeship agreement. However, it must include information about the host destination and the planned internship period. In the case of a partially submitted agreement, the final traineeship agreement with all required confirmations must be submitted at least one month before the start of the internship.

Please note that in the case of a competitive selection process, preference will be given to applications that include a three-party Erasmus traineeship agreement confirmed by all parties.

When completing your TA please note the following:

• Guidlines to complete the Training Agreement
• Our contact information: University of Tartu, Ülikooli 18, Tartu 50090, Erasmus code: EE Tartu 02, contact e-mail: [email protected], phone +3727376019
• Receiving Organisation/Supervisor at the Receiving Organisation a: the one who is going to sign your agreement (your direct supervisor).
• Responsible person at the Sending Institution is the University of Tartu contact person
  
• TA should be signed and scanned (the orignal document is not needed). Please send the final TA version to Erasmus coordinator [email protected]
  

• NB! Training Agreement need to be signed by hand and scanned (student and UT contact person may sign it with the Estonian ID card). When the host supervisor wishes to sign digitally please use the list to check verified digital signatures here: e-IDAS website.

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In order to get approval to your Erasmus Training Agreement by UT side (required!), you should additionally submit to your Insitute/Collage/School the following documents (not required from recent graduates):

study and traineeship plan and training agreement. Please find

• Study plan for studies abroad
• Internship plan
• Erasmus+ Training Agrteement (TA). The study plan and internship plan forms can be found from Learning Agreement page (under Training Agreement section).

Whenever possible, we aim to support all internship applications that meet the eligibility requirements. If the number of applications exceeds the available budget, selection criteria will be applied in the order of priority listed below. Preference is given to students who:

1. have submitted a three-party traineeship agreement signed by all parties by the application deadline;
2. have no previous Erasmus+ mobility experience (neither for studies nor for traineeships);
3. are undertaking an internship for the first time at their current level of study;
4. complete the internship as part of a compulsory internship course. For doctoral candidates with student status, the internship must be included in their attestation plan;
5. meet the Erasmus+ inclusion criteria. Priority is given to students with fewer opportunities to participate (criteria are described under Erasmus Mobility Grant website;
6. carry out their internship at a partner university within the Enlight network;
7. participate in a project-based internship organised by or involving their academic unit;
8. complete the internship in an Erasmus+ Programme Country (in line with environmentally sustainable and green travel principles);
9. do not receive a salary from the host organisation.

Read more about Erasmus+ grant conditions and rates on the Erasmus+ grants page.

To have your traineeship recognized, complete and submit the following documents to your institute/college before the start of your internship:

1. Study and traineeship plan – This is required for a recognition of the traineeship abroad (these documents is only for your academic unit and does not need to be sent to the external supervisor). The learning and training agreement forms can be found on the learning agreement page: Learning Agreement for traineeship (Traineeship Agreement)
2. Doctoral students must include the internship in their certification plan.
3. Erasmus Training Agreement

Based on these documents, you will be registered as a study abroad student for traineeship puroses in your academic unit, and a corresponding note will be added to the Study Information System (ÕIS).

Recent graduates do not need to complete these steps, as they are no longer affiliated with the university.

Participants in the Erasmus program's traineeship are required to have medival and accident and liability insurance. Liability insurance covers damages caused by the insured to third parties, such as property or health damage.

If your internship provider offers insurance, ensure that it is clearly marked in your Erasmus Training Agreement under section C. If the internship provider does not cover insurance, you must purchase it yourself.

You may choose the most favorable offer for insurance. An example of a special mobility insurance provider is KindlustusEst.

For short-term blended internships, we can cover travel days with a subsistence allowance (1+1) if the travel occurs before and after the physical part. To receive additional support, you should submit your travel tickets or reservation before signing the grant agreement.

Note: Travel support is only available to students who belong to the disadvantaged groups.

Long-term traineeship

After signing the grant agreement, we pay 80% of the total support in advance and the rest of 20% after the traineeship period is over and you have submitted the reporting.

Short-term blended traineeship

We pay 100% of the grant after signing the grant agreement.

The scholarship will be received usually within a week after signing the agreement.

The Online Linguistic Support (OLS) language test of the Erasmus programme offers everyone going on mobility the opportunity to assess their language skills. Additionally, it is possible to participate in free online language courses for several languages. The language tests are available in a total of 29 different languages, providing an excellent opportunity to learn the local language of the host country while abroad.

You can find instructions for using the OLS on the Erasmus website

• Be sure to also familiarize yourself with the academic information related to studying abroad. You can find it on the Paper work for study abroad page.
• For traineeship, it is not mandatory to complete an traineeship/courses equivalent to 15 ECTS credits. However, if you manage to complete an traineeship/courses equivalent to this amount, it is possible to receive an extension of the nominal study period. You should discuss the details of this with your unit's study coordinator.
• For recent graduates undertaking internships: you must not have re-enrolled in any educational institution during the entire internship period.

The start and end dates of your traineeship abroad must be indicated in your training agreement and Erasmus+ grant agreement prior to your departure. The start date of your traineeship period is considered to be the first day that you need to be present at the receiving organisation. The end date of the period abroad is the last day on which you need to be present at the receiving organisation. Keep in mind that the duration of your mobility must be no shorter than 2 months. All changes to the length of your mobility must be reflected in your training agreement and your grant agreement.

1. To modify the traineeship period specified in your training agreement, you must fill out and sign the training agreement changes form. On the basis of this form, your study abroad period in the SIS will be changed. Training agreement changes form you will find on this page.
2. To modify the traineeship period specified in your grant agreement, send the training agreement changes your traineeship coordinator at the Study Abroad Centre no later than 1 month before the final date of the study abroad period indicated in your Erasmus grant agreement.

If you decide that you would like to prolong your traineesghip abroad, keep the following in mind:

• You may participate in the Erasmus+ program for no more than 12 months at each level of study (including traineeships and Erasmus+ worldwide mobility)
• Please consult with your programme director and traineeship coordinator if prolonging is accepted

Be sure to follow our Instagram account @unitartustudyabroad.

If you wish to share your experience abroad and would like to take over the account for a few days, contact us. You can also share your activities with us using #unitartustudyabroad.

After returning to Tartu, you have to submit the following to [email protected] within 1 month of the expiry of the agreement:

• Traineeship certificate, indicating the length of your traineeship period with the respective dates and a short evaluation (written by your supervisor in host organisation, copy). The certificate can be signed up to 5 days prior the offical end of the traineeship.
• EU-survey report (the link is sent to the e-mail).

In order to credit the traineeship made abroad as part of your own study programme at the University of Tartu, you should submit the report or other practical training results to your traineeship supervisor, the grade or result for the internship course will be written to the Traineeship plan (Annex of the Study plan) and the institute/college will transfer the ECTS to your curriculum. This is also an important requirement of the traineeship abroad regulations of UT and the grant agreement that the traineeship subject credits will be transfered and shown on your diploma (akadeemiline õiend).