Nomination process

Please note that the sending university is responsible for the nomination of students and staff members based on open call for applications!

1. Student exchange

Spring semester nomination deadline is: October 15 (all applicants)
Autumn semester nomination deadline is: March 31 (all applicants)

• Trainees can be nominated throughout the year, 3 months prior mobility

Nomination information has to include: student's name, field of study, study level (1st, 2nd or 3rd) and contact e-mail.
The partner university should send the nominations to the student coordinator: [email protected]

2. Staff exchange

The partner university should send the staff nominations at least 4 weeks before requested mobility dates to the central coordinator: [email protected]
Nomination information:

• Participant's name
• Copy of passport
• Mobility dates
• Participant's e-mail

All necessary information and the documentation will be issued by UT after nomination has reached the central coordinator.
Documentation includes:

1. Invitation
2. Mobility agreement (for training only since 2025) - has to be signed before the mobility starts
3. Grant agreement

Participants will have to make their own travel arrangements. The reimbursement for travel is calculated according to the travel support amount provided by European Commission and grant payment is calculated according to the duration of the visit. All payments will be made by UT upon arrival. For more infromation please check the page for Funding and Activities.

Partnership can start only after the Interinstitutional Agreement (IIA) between Universities has been signed centrally (rector/authorized person) by both partners. Mobility activity can start once the IIA is in place and signed and Mobility Agreement for the single visit has been agreed upon and signed by host.